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File, File, who's got the File?  Using MEC Software's FileTracker

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Quick answers save time and money at law firm

When an attorney needs a case folder from the central file room, it is not uncommon to find that the file is out and being used by someone else. Tracking down a file wastes time and money. One law firm solved this problem with FileTracker, a basic file tracking program. Their needs were simple and they could not justify the expense or procedural overhead of a full-featured document inventory system. FileTracker did the job simply and at very low cost.

A central database file stores information about each file folder in the system. FileTracker prints barcode tracking labels that serve as "license plates" to identify each folder. Blank label stock is available at any office supply store (standard address labels, 3 columns x 10 rows) and can be printed using any laser (preferred) or inkjet printer. Folders can be checked out of storage using one of FileTracker's screens and a barcode scanner; this records the date, time, and the person taking the file. A search screen quickly displays the status of any folder; the user can find a file by simply typing the first few letters of the name, case number, or company associated with the file. If a file is checked out, a pop-up window identifies the person who checked it out. For expecially elusive files, FileTracker displays a complete history for every folder:

FileTracker can be effective running on just one computer, typically in the central file room. Additional FileTracker workstations can be added to permit check-out, check-in, and folder searches from anywhere within a firm. FileTracker runs on any version of Windows, beginning with Windows/95, and consumes very little in the way of system resources.

Click here for more information about FileTracker, including a downloadable demonstration version.


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